Enterprise level Software Implementation Project Management using MindMap – Digital transformation project. Facilitated the workshop with key stakeholders are developed MindMap to visualize and walk through the complete project life cycle. MindMap helps to brainstorm, organize and link data. Connected the dots and realize the opportunity by developing schedule, cost estimates, resource estimates, supply chain mode, and risk management.

Project Planning with Mind Map

Mind Mapping revitalizes the efforts to Project initialization and to plan different components of the project. It helps to create a concise, to –the-point and eye-catching illustration of a project. Selecting best idea from many alternatives has always been a challenging task.  The Key stakeholders require clear, vibrant and convincing presentation for taking decision. Mind map offers flawless and interconnected approach to get through the decision process. It is more beneficial during development phases of the project.

Question when to use Mind Maps? Mind maps should consider to plan each and every component of the project:

  • Project Initialization and analyzing alternatives
  • Stakeholder identification and management
  • Requirement gathering and scope
  • WBS, schedule, sequencing activities, cost estimates and assigning resources
  • Quality control and Quality assurance
  • communicating project information and progress to stakeholders
  • Plan procurement and logistics
  • Identifying and managing Risks
  • Project monitoring and control
  • Project close out

Mind Mapping

Creative and Critical thinking requires out of the box, rational and objective thinking. Idea generation with one-line statement is just a kick start. Perceiving, communicating and winning an idea requires transforming and shaping information into presentable form. Mind Map helps to generate, relate ideas.

Above all, a great team exercise to get buy-in from the stakeholders in a cohesive environment. While Decision tree helps to evaluate alternate ideas and select the best alternative after performing Expected Monetary Value (EMV) analysis etc. Agile and scrum methodologies are talking about progressive elaboration.

In this era of digital transformation reshaping the idea generation and presentation is important. Remember connecting the dots sequentially helps to transform the idea into product. Gear up your idea by converting it to actions to achieve goals and objectives within specified time and budget.

Communicating with stakeholders is not easy. Requirements and expectations are different. Also, power and interest level are different too for every stakeholder. Therefore, need a tool to communicate effectively. Mind Mapping helps to interact visually and it’ best for story telling and finding solutions to the problems.

Mind map illustrates an idea in a structured way. By connecting a dots, perceiving an idea is much more easier.  Tell us your requirements, GleeYM Inc. is here to help you and save your million of dollars before making decision under uncertainty. Plan and validate your idea before executing. GleeYM Inc. will help you to transform Mind maps to Gantt chart in order to develop schedule and cost estimates. 

Areas of expertise in Mind mapping, but not limited to:

  1. Project Risk Management; qualitative and quantitative risk analysis for cost and schedule using Monte Carlo Simulation. Enterprise Risk Management (ISO 31000)
  2. Facilitating project planning, risk and project management. Experienced with both physical and virtual)
  3. Visual project management by integrating Mind maps with MS Projects
  4. PMO set up, process Improvement
  5. Enterprise Project Management software planning, deployment and implementation
  6. IT project within Agile, scrum and waterfall (hands on experience with JIRA and Confluence)
  7. Digital Risk Management (Integrating risk management with Cyber security)
  8. Process Safety, HSE and Fire Safety for Oil & Gas
  9. Product Development Physical and Digital
  10. Digital Transformation and Change Management
  11. Training (Experience with both in person and virtual. )

Project Case Study

It was a challenging project to plan and implement in a shorter time (tight schedule) with budget constraints and limited resources. The project was to implement Project Management Portfolio solution for the PMO. It was an integration of more than seven (7) software along with customization of software as per demand and requirement. Project Challenges for Project team were:

  • RFQ document was missing with many key information.
  • Project was a new venture and project for a consulting company.
  • Project team was comprised of an enthusiast and expert professionals, but new to plan and implement such type of project.

 

I was engaged to impart training and facilitate the Brainstorming session. I developed the mind map to highlight the project requirements, scope, schedule and cost along with high-level Risks. At that point had a nitty gritty dialogue and contentions with project team. During a brainstorming session we challenge each other i.e. facilitator and project team. The workshop ended with clear objectives, roles, and responsibilities for every project team member. Mind Map structure is given underneath:

Use Mind map to plan and implement EPPM using Mind Maps. www.gleeym.com